The official Website of the City of Talisay

Assessor's Office

VISION

We envision the City Assessor’s Office of the City of Talisay, Cebu to be an office of dedicated and friendly public servants which maintain the highest degree of professionalism and deep commitment to service in pursuance of its goal of generating more income for the city through increased real property assessments, while providing prompt and courteous service to the people of Talisay City, Cebu.

MISSION

- To discover, list, appraised and properly assess all real property situated within the jurisdiction of City of Talisay, Cebu, in accordance with existing assessment rules and regulations in order to generate more income for the city.

- To provide the taxpayers and the citizens of the City of Talisay, Cebu in general, with friendly, prompt, efficient and courteous public service at all times.

- To maintain a systematic and effective accounting and inventory of all real property units within Talisay through graphic and electronic methods.

- To provide the employees of the Office with proper training and opportunity to improve their capabilities both mentally and physically so as to enhance their job performance effectiveness.

I. FUNCTIONAL STATEMENT

The City Assessor’s Office inspired by its vision aims to be an office of better job performance, effectiveness and high degree of professionalism staffed by friendly, courteous and dedicated employees.

The functions of the City Assessor are generating more revenues for the City by discovering, appraising and assessing real properties situated in the City, tax mapping and real property accounting and inventory, transfer of tax declarations and issuance of different certificates. Tax mapping was conducted last April 1992 to June 1993.

On the aspect of generating more income for the city through increased real property assessments, the office can present an impressive discovery and assessment record while showing dramatic discovery and assessment record while showing dramatic and sustained increased in assessment from the year 1998 to the year 2002 from the Realty Tax base of P483,904,770.00 to the present P946,215,190.00 or an increase of 195.54% or an equivalent of 9,678,095.40 to 18,924,303.80, even if the office had not conducted a single General Revision of Market and Assessed Valuations from the year 1995 up to the present, with the planned revision to be conducted on the year 2006 yet, because of the moratorium of five (5) years for taxation.

This is the City Assessor’s office positive socio economic impact of the City of Talisay, Cebu.

Administrative Division

1.	Receives all incoming official communications, assigns them to the proper section concerned and releases through mails or other means of dispatching all outgoing communications.
2.	Establish proper filing methods, classification of records & proper storage of records.
3.	Acts as custodian of all office supplies, equipment & furnitures.
4.	Compiles all circulars and administrative issuances.
5.	Type reports
6.	Procurement & Allocation of supplies, materials & equipments
7.	Suggest/Recommend upgrading of position of the employee/s to the City Assessor
8.	Prepare payroll, PR/P.O/R.O.A.
9.	Assist the City Assessor in the implementation of policies within the office.

Appraisal & Assessment Division

1.	Conduct ocular inspection on all real properties for assessment purposes;
2.	Appraise all real property at current market value and apply uniformly the assessment level in accordance with law;
3.	Prepares FAAS and tax declarations for all newly declared properties (land, buildings, machineries etc.)
4.	Prepares all transfers and cancellations based on supporting documents presented by the taxpayers, subject for the signature of the City Assessor for approval;
5.	Updating of assessment of machineries by asking for their current prices at hardware stores & other business establishment which sells or produces such machineries;
6.	Keep a correct record of all transfers, leases and mortgages of real property, rentals, insurance and cost of construction of buildings and other improvements on land for assessment purposes;
7.	Coordinate with Tax Mapping Section on matters relative to assessment
8.	Performs all other functions in connection with appraisal and assessment
9.	Assist the City Assessor in the implementation of policies within the office.

Tax Mapping Division

1.	Makes requests, through the City Assessor for base maps, technical descriptions and approved subdivision plans from the CENRO.
2.	Updates base maps for each barangay
3.	Prepares Pre-TMCR and update post TMCR and all other mapping records
4.	Conduct field inspection with the City Assessor for identification of proper location, ownership and discovery of new undeclared lots;
5.	Prepares Index Maps (City, Barangay & Section)
6.	Assigns PIN’s (property index numbers) to each property
7.	Updates & maintains all tax mapping records
8.	Acts as custodian of all tax mapping records
9.	Issues extracts and/or certified copies of plans and other tax mapping records

Record's Division

1.	Prepares and issue certified and certifications of assessment records and other related documents per request of the taxpayer upon payment of prescribed fees
2.	Acts as custodian of all assessment records, such as tax declarations, forms, assessment rolls, FAAS, PRF, ownership records
3.	Releases owner’s copy of TD’s and other assessment records to the owner
4.	Updating all assessment records such as tax declarations, assessment rolls, FAAS, ORF and all other assessment forms

Computer Division

1.	Encoding of all entries in the file of TD’s
2.	Enter inventory of all properties in the computer based on lot numbers, TD’s owners & location
3.	Issuance of certifications (property holdings, no improvements, etc.)
4.	Encoding & printing of some documents needed in assessment
5.	Printing vital informations needed for a certain property or owner
6.	Conduct computation of Market Values & Assessed Values of all real properties for General Revision of Valuation
7.	In charge of the conduct and application of the programs & systems as a result of the computerization project.
8.	Performs all other functions in connection with encoding & automation of real property records

Flow of Transactions

A. For Transfer, Consolidation, Subdivision & Reclassification
1. Request from the owner for transfer, consolidation, subdivision & reclassification will be received by the receiving/releasing clerk, who examines all required supporting documents. 2. If supporting documents are in order, these would be forwarded to Taxmapping in-charge for insertion of pins & updating of taxmapping records. 3. Forwarded to Assessment In-charge for valuation and typing of tax declaration 4. Forwarded to the City Assessor for final review & approval 5. Approved TD’s forwarded to the Records In-charge for affixing ARP No. then the Tax Dec. No. 6. Forwarded to the Computer Section for encoding 7. Return them to the receiving/releasing clerk 8. Receiving/releasing clerk release the approved Tax Declarations to the taxpayer concerned
B. For Building Appraisal & Reassessment
1. Request for building appraisal, reassessment & issuance of its respective tax declaration received by the receiving/releasing clerk 2. Receiving/releasing clerk forward these to the assessment in charge for action 3. Forwarded to the City Assessor’s for computation & comments 4. Forwarded to the tax mapping in charge for insertion of pins & updating of tax mapping records 5. Returned to assessments in charge for typing of tax declaration 6. Forwarded to City Assessor for review & approval 7. Approved TD’s forwarded to automation section for encoding 8. Forwarded to receiving/releasing clerk 9. Receiving/releasing clerk will then release approved TD’s to taxpayer
C. For Verification of Records, Issuance of Certified True & Plain copies of TD’s & other records
1. Taxpayer gives request for verification of records, issuance of copies of TD’s & other records, to be received by receiving/releasing clerk. 2. Request would then be forwarded to records in charge/automation for verification & action 3. Verified & acted request will then be forwarded to City Assessor for signatures 4. Signed copies will then be returned to receiving releasing clerk 5. Complied & signed copies would then be released to taxpayer
D. Correspondence
1. Correspondence will be received by the receiving/releasing clerk 2. This would be forwarded to records in charge for recording 3. Forwarded to City Assessor for action 4. Returned to record in charge 5. Record in charge send reply/compliance of correspondence to respective person or agency

Requirements on Issuance of Tax Dec

REQUIREMENTS NEEDED IN THE ISSUANCE OF TAX DECLARATIONS & CERTIFICATIONS
I. For Transfer of Ownership: (Land and Improvements)
- T.C.T. (Photocopy or certified photocopy) - Deed of Absolute Sale, Extrajudicial Settlement and Partition; Deed of Donation (Photocopy) - Latest Tax receipt & Tax Clearance - Transfer Tax Receipt
II. For Re-Classification, Consolidation/Segregation.
- T.C.T. (Photocopy) - Approved Subdivision/Consolidation plan - Deed of Sale/ Extrajudicial settlement or partition; Deed of Donation (photocopy) - Latest Tax Receipt and Tax Clearance - Transfer Tax Receipt
III. For Newly Built/Acquired House/Building
- Building Plan - Building Permit - Tax Declaration of Lot - Ocular Inspection - Bill of Materials
IV. Newly Acquired Machineries
- Detailed Listing of Machineries - Original Cost - Date of Operation/Acquisition - Notarized Sworn Statement of the Owner
V. For Newly Declared Lots
- Ocular Inspection - Brief of fully paid up lot - Photocopy of the Sales Register Certificate - Certification as to status of lot - Technical Description - Sketch Plan
VI. For Certification
1. Certified True Copy of Tax Declaration - Request Letter - Documentary stamps (1-set) - Official Receipt for C.T.C. 2. Certificate of No Property or With Property - Request Letter - Documentary Stamps (1-set) - Official Receipt for Certification 3. Certification of No Improvement - Request Letter - Affidavit of No Improvement - Documentary Stamps (1-set) - Official Receipt for Certification

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